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Do it in your own AI
The same job, done in the AI you already use. The instructions fill in with what you typed above. We check for personal data before anything is copied.
In Microsoft Copilot
- Open Copilot. At work, sign in with your work account so your organisation's protections apply.
- Paste the instructions.
- Attach the file, or tell Copilot which file, email or meeting to use.
- Check the result against your own notes before you send or save it.
Make it stick. If your employer pays for Copilot, save the instructions as a prompt, or ask IT about a shared agent so everyone gets the same format.
Help me write a professional workplace email in British English. What I need to achieve: [GOAL] Who it is for: [RECIPIENT] Facts I can state: [FACTS] Limits (policy, deadline, what was agreed): [LIMITS] Tone: [TONE] Do not: - invent facts - make legal claims - admit liability unless my facts say so - promise anything I have not agreed to Give me: 1. A subject line 2. The email 3. A shorter version 4. Any sentence I should check before sending
In ChatGPT
- Open ChatGPT. Use your company workspace if you have one.
- Paste the instructions.
- Attach your file with the + button if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Keep the instructions in a project, so the same format is used every time you come back to this job.
Help me write a professional workplace email in British English. What I need to achieve: [GOAL] Who it is for: [RECIPIENT] Facts I can state: [FACTS] Limits (policy, deadline, what was agreed): [LIMITS] Tone: [TONE] Do not: - invent facts - make legal claims - admit liability unless my facts say so - promise anything I have not agreed to Give me: 1. A subject line 2. The email 3. A shorter version 4. Any sentence I should check before sending
In Claude
- Open Claude. Use your Team or Enterprise account if your organisation has one.
- Paste the instructions.
- Attach your file if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Put the instructions in a project, or ask your admin about turning them into a shared skill your team can run.
Help me write a professional workplace email in British English. What I need to achieve: [GOAL] Who it is for: [RECIPIENT] Facts I can state: [FACTS] Limits (policy, deadline, what was agreed): [LIMITS] Tone: [TONE] Do not: - invent facts - make legal claims - admit liability unless my facts say so - promise anything I have not agreed to Give me: 1. A subject line 2. The email 3. A shorter version 4. Any sentence I should check before sending
In Google Gemini
- Open Gemini. At work, sign in with your Google Workspace account.
- Paste the instructions.
- Attach your file or pick it from Google Drive if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Save the instructions somewhere your team can find them, so the format stays the same.
Help me write a professional workplace email in British English. What I need to achieve: [GOAL] Who it is for: [RECIPIENT] Facts I can state: [FACTS] Limits (policy, deadline, what was agreed): [LIMITS] Tone: [TONE] Do not: - invent facts - make legal claims - admit liability unless my facts say so - promise anything I have not agreed to Give me: 1. A subject line 2. The email 3. A shorter version 4. Any sentence I should check before sending
Want it running for your whole team? We set it up in the AI your team already uses, test it on your own examples and show everyone how to use it. It starts with a free 20-minute call.
Have it set up for youHow this tool works
Made for office and admin, managers and team leaders, hr and people, owners and directors.
- Uses only the facts you give. Gaps are marked in square brackets.
- No legal claims and no admissions of fault unless your facts say so.
- Checks for personal data before you copy it into an AI.