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In Microsoft Copilot
- Open Copilot. At work, sign in with your work account so your organisation's protections apply.
- Paste the instructions.
- Attach the file, or tell Copilot which file, email or meeting to use.
- Check the result against your own notes before you send or save it.
Make it stick. If your employer pays for Copilot, save the instructions as a prompt, or ask IT about a shared agent so everyone gets the same format.
Turn these details into a clear quote for a customer. Use British English and pounds sterling. Customer: [CUSTOMER] Scope and assumptions: [SCOPE] Line items: [ITEMS] VAT: [VAT] Valid until: [VALID] Payment terms: [TERMS] Rules: - Do not change any price or quantity. - Show the subtotal, VAT and total. - List assumptions separately. Give me: 1. The quote 2. A short covering email
In ChatGPT
- Open ChatGPT. Use your company workspace if you have one.
- Paste the instructions.
- Attach your file with the + button if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Keep the instructions in a project, so the same format is used every time you come back to this job.
Turn these details into a clear quote for a customer. Use British English and pounds sterling. Customer: [CUSTOMER] Scope and assumptions: [SCOPE] Line items: [ITEMS] VAT: [VAT] Valid until: [VALID] Payment terms: [TERMS] Rules: - Do not change any price or quantity. - Show the subtotal, VAT and total. - List assumptions separately. Give me: 1. The quote 2. A short covering email
In Claude
- Open Claude. Use your Team or Enterprise account if your organisation has one.
- Paste the instructions.
- Attach your file if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Put the instructions in a project, or ask your admin about turning them into a shared skill your team can run.
Turn these details into a clear quote for a customer. Use British English and pounds sterling. Customer: [CUSTOMER] Scope and assumptions: [SCOPE] Line items: [ITEMS] VAT: [VAT] Valid until: [VALID] Payment terms: [TERMS] Rules: - Do not change any price or quantity. - Show the subtotal, VAT and total. - List assumptions separately. Give me: 1. The quote 2. A short covering email
In Google Gemini
- Open Gemini. At work, sign in with your Google Workspace account.
- Paste the instructions.
- Attach your file or pick it from Google Drive if the task needs it.
- Check the result against your own notes before you send or save it.
Make it stick. Save the instructions somewhere your team can find them, so the format stays the same.
Turn these details into a clear quote for a customer. Use British English and pounds sterling. Customer: [CUSTOMER] Scope and assumptions: [SCOPE] Line items: [ITEMS] VAT: [VAT] Valid until: [VALID] Payment terms: [TERMS] Rules: - Do not change any price or quantity. - Show the subtotal, VAT and total. - List assumptions separately. Give me: 1. The quote 2. A short covering email
Want it running for your whole team? We set it up in the AI your team already uses, test it on your own examples and show everyone how to use it. It starts with a free 20-minute call.
Have it set up for youHow this tool works
Made for owners and directors, office and admin.
- Works out VAT at 20%, 5% or 0% per line, or none if you are not VAT registered.
- Prices are never changed. Rounding is to the penny.
- Nothing is sent anywhere. The quote is built in your browser.
Official sources
- GOV.UK: VAT ratesStandard rate 20%, reduced rate 5%, zero rate 0%.
- GOV.UK: register for VATYou must register when taxable turnover goes over £90,000 in 12 months, or is expected to in the next 30 days. The threshold has been £90,000 since 1 April 2024.
Checked 30 October 2026.